As to the discussion about paying for quotes or initial contact information, in my experience, it depends on the services and products offered as well as the location.
As for quotes, most physical jobs require them and generally they come along with the territory. I get quotes and basic information from cleaning crews, landscaping crews, landscape and home architects, handy man and even interior designers. Even the roofer I hired and the painters didn't require money for the initial quote and short interview.
Examples: I interviewed 2 land architects individually when we strolled through the acreage in question. I laid out my ideas and what my goals were. I also asked questions of the architects and they both asked questions of me. I did define what I needed so there was an understanding. Both also gave me a general idea of cost of their services along with flexibility as well as possible additional costs with engineer, survey crew and so on. I was able to let them know my builder and I would hire the survey crew as well as the dirt man. It was also possible we would use a landscaper. It wasn't a problem with either architects. One interview lasted 40 minutes. The other lasted 2 hours. And that was because the land architect was really enjoying himself from the change of his usual jobs, so he just had to explore his creativity with all sorts of suggestions I was not expecting nor asked. In any case, I ended up hiring the second architect. A year later, he has not disappointed me. And yes, we worked out a contract.
Even the house architect designer I hired never charged for the initial meeting. I had brought a portfolio of ideas for the cottage in the woods and what I wanted. I had it all written. We both asked questions back and forth including services, charges, timeline, experience and knowledge as well as creativity. He just told me, when I was ready, to send him a deposit of x dollars and he'll start work on the initial drawings.
However, for doctors and lawyers, they all charge for first visit.
In many jobs that are long term such as the land architect, we work things per phase which makes it easier as we start each phase. Same thing with my builder and he'll be working with me during this entire 5 year project. In many phases of this project, I'll need educating in various ways of completing a singular phase. However, as for budget, I know my budget for the entire project which includes individual 'oops' factors.
So, I break down that budget for house, land, pond, garage, two external buildings, bridge and landscaper. As I let each professional know what I am budgeting (for their portion), I also let them know that I am a little flexible. I DO NOT let any one professional know how much I have for the entire project. With my land architect if he presents things that are a bit higher than what I wanted to spend, I tell him - that I'm mostly focusing on the house, but need to land work basic for all wildlife and that it will be an ongoing process. This way, the hardscape (the money pit) items are toned way down on the list. It works for me.
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Ah, backwards.....
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